During the application process you have one opportunity to upload documents as a combined PDF. The page âœMy Experienceâ has an area provided under Resume/CV to drop or upload the file.
This one combined PDF must include:
Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration.
The Administrative Associate III, under general supervision, provides complex administrative support work.
DUTIES & RESPONSIBILITIES:
Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases.
Greets visitors, answers and screens calls, provides information and referrals, and schedules appointments. Receives, sorts, and routes mail and performs other mail services.
Communicates information from the supervisor to others, collecting and organizing information requested by the supervisor from others, making information available to others by mail, email, telephone, and the web, and providing more complex information on processes specific to the department to faculty, staff, students, other departments, and/or the public.
Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs
Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
Maintains a variety of fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents.
Assists with employment processes by monitoring and maintaining credential files of applicants, preparing master files for search committees, preparing correspondence to applicants, entering required information into the applicant database, preparing position authorization forms and personnel action forms and monitoring their approval, and assisting new employees with processes associated with employment.
Makes arrangements for meetings, appointments, conferences, and travel.
Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
May serve as a liaison for departmental equipment and service contracts. May participate in the hiring training, and supervision of student workers and other support staff
Remains competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the supervisor or required by the University. Provide excellent customer service.
Education: High school diploma or equivalent combination of education and experience.
Experience / Knowledge / Skills: Three years of related experience. Knowledge of word processing, spreadsheet, and database applications. Strong verbal and written communication skills. Strong interpersonal and organizational skills.
Ability to: Ability to multitask and work cooperatively with others. Ability to work with sensitive information and maintain confidentiality.
Licensing/Professional Certifications: None
Physical Requirements: None
Other Requirements: None
PREFERRED EDUCATION / SKILLS/ EXPERIENCE:
Degree Preferred. Prior experience in higher education. Knowledge of FAMIS, Concur and Texas A&M University-Commerce policies and procedures.
SUPERVISION OF OTHERS:
Student workers and graduate assistants.
This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Texas A&M University-Commerce is committed to promotion of diversity and thus all employees are expected to facilitate a work environment that encourages knowledge of, respect for, and ability to engage with those of other cultures or backgrounds. This job description is not an employment agreement or contract. The University has the exclusive right to alter this job description at any time without notice.
Internal Number: R-017742
About Texas A & M University - Commerce
Texas A&M University-Commerce provides a personal educational experience for a diverse community of life-long learners. Our purpose is to discover and disseminate knowledge for leadership and service in an interconnected and dynamic world. Our challenge is to nurture partnerships for the intellectual, cultural, social, and economic vitality of Texas and beyond.