Reporting to the AVP, the project manager will oversee and manage all campaign communications projects including budget tracking, client communication, project tracking across the board, and involvement from ideation to the full execution of project(s). The project manager will be responsible for creating and sustaining trusting relationships with internal and external partners.
Note: We anticipate this position will last for one year from date of hire.
Manage a portfolio of digital, video, print and other projects by serving as the liaison between creative staff, clients, and external vendors.
Ensure timely completion of projects and provide all levels of support required by creative staff to deliver successful work within the context of branding guidelines.
Coordinate and track projects and workload throughout ARD Communications to make recommendations about resources, staffing, outsourcing, and related matters.
Develop schedules and project plans for video, print and digital projects based on the ARD Communications project process.
Collaborate on organization/structure of content management system.
Manage and update system and collateral as needed.
Manage and document projects from initial contact to delivery and evaluation.
Act as the primary point of contact for clients and vendors.
Work with writers, designers, and digital developers to meet client objectives and ensure on-time delivery.
Lead regular internal and client meetings as required.
Provide solution-oriented recommendations to manage change and risk.
Collaborate with departments University-wide including University Communications.
Support the Assistant Vice President and others in meetings about end of campaign communications across the University.
Develop end of campaign communication calendars for departments and units.
Update monthly reporting documentation and report regularly on project status daily, weekly, monthly, quarterly, and annually as needed.
Excellent stakeholder, vendor, and internal communication skills required.
Seek opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions.
Perform other duties as assigned.
Communicate Effectively & With Influence
Display Emotional Intelligence
Foster Partnership & Collaboration
Lead Performance & Flawless Execution
Exhibit Resilience & Optimize Resources
Strong organizational skills and the ability to manage multiple projects and deadlines
Education, Experience or Certifications:
Bachelor's degree or higher required.
A minimum of four years of relevant professional work experience in event, meeting, conference planning or similar professional work experience required.
A minimum of two years of experience leading a project team or managing staff required.
A minimum of one year of experience developing and monitoring budgets preferred.
Technical Knowledge or Skills:
Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Griffin (the University's Donor Relationship Management System), Microsoft Windows computer environment, Microsoft Outlook, Word, Excel, PowerPoint and Access.
Willingness and ability to travel to campus and/or non-campus locations for University business.
Willingness and ability to work evenings and weekends.
Cover Letter (optional)
(NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR04413
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