Assistant Director: Coordinates and assists in the managing and execution of open enrollment and custom executive education programs including: planning and coordinating the administrative and operational activities of executive education programs, both on and off campus, logistics, communicating with participants and faculty, tracking invoices and payments with an eye on profit and loss potential.
Main point of contact for all communication with participants prior, during, and post-program.
Initiates communications with program participants about program logistics, both electronically and in person.
Main point of contact for all communication with faculty for materials, classroom set-up needs, and logistics.
Strong orientation to client and faculty service to deliver the highest quality experience.
Main point of contact for all communication with vendors.
Orders program materials, updates program agendas and materials as needed.
Processes and records program expenses and ensures all payments are accounted for.
Organizes catering and A/V conference center needs for programs.
Coordinates class events and other networking activities for participants.
Engages in activities that promote Chicago Booth.
Works evenings and early mornings as needed and open to minimal travel.
Education, Experience or Certifications:
Bachelorâ™s degree required.
At least two years of higher education or related experience required.
Technical Knowledge or Skills:
Ability to achieve objectives with minimal direction required.
Excellent prioritization, organizational skills, attention to detail, and communication skills including verbal, written and presentational required.
Proven ability to interface with and engage senior level clients.
Experience with event management, including planning, executing, and evaluating programs, and/or customer service positions in hospitality preferred.
Ability to interact successfully with diverse constituencies and the ability to shift responsibilities as needed based on market fluctuations and departmental needs is required.
Analytical and problem solving skills required.
Self- starter required.
Computer proficiency in MS Office required.
Proven ability to work effectively in a team environment with multiple tasks and strong customer service and profit-driven goals required.
Ability to work under pressure and to work on multiple projects simultaneously, set priorities, and meet deadlines consistently required.
Ability to work evenings as needed required.
Willingness to minimal travel as needed required.
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR04381
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