Job ID: 2019-10048 Type: Full-Time # of Openings: 1 Category: Alumni Relations and Development Princeton University
The Advancement Coordinator is a member of the Advancement Operations team within University Advancement. Advancement Operations is dedicated to housing, managing, analyzing, and disseminating information and data to inform Advancement and Development Office strategy; foster strong relationships with donors, volunteers, and campus partners; and promote effective integration.
Reporting to the Director of Prospect Development and Research, the Advancement Coordinator will be responsible for supporting University Advancement’s fundraising efforts through prospect development and research support, including tracking critical information related to potential donors, monitoring sources for connections to the university, producing the department newsletter, department vendor and source management, budget maintenance, and special projects. This job requires initiative, critical judgment, discretion, and strong technical, writing and communications skills.
Identify critical information in the media and other sources; review publications, lists, and other sources for connections to the university, university-specific fundraising initiatives, and prospect specific information; disseminate to the offices engaged in fundraising and alumni relations at Princeton through department communication tools
Produce weekly electronic digest which packages articles and other media mentions of interest to Advancement and select senior campus partners and senior administrators
Coordinate department efforts, ensure timely production of a high-quality product and key information facilitation
Act as primary contact with external vendors including contract initiation and negotiation; manage department contracts and resolve issues; working with the Director to ensure departmental vendor management is aligned with department priorities
Monitor, analyze, and reconcile budgets (subscriptions, travel and training, and general) keeping department financials up to date and accurate and informing resource decisions
Prepare purchasing and expense reports through appropriate Princeton systems, and manage all necessary budget paperwork
Using advanced technical tools, including queries, dashboards, and reports, extract and prepare lists and exports of data related to prospect research, prospect management, and prospect data projects and priorities
Maintain and updates information about donors; prepare reports for the University’s files; maintain records on the Advancement database; and use technology effectively to research, organize, and present data
Conduct ongoing reviews of alumni and donor data for consistency and enhancements; update prospect specific information in Development database, ensuring information is accurate and up to date; coordinate updates of biographical and prospect development related data with other Development Office departments.
Undertake special projects, prepare project documentation and project materials
Provide high-level general organizational coordination of department needs, including scheduling and calendaring; travel and meeting arrangements; organize department files
Assist the director in preparing agendas, meeting notes, and other materials and departmental documentation as necessary; perform other assignments for the director and Advancement Operations as needed
Maintain departmental vacation schedule and calendars
Oversee department online and periodical subscriptions, including distributing source materials to department staff; maintain tracking spreadsheet; and proactively monitoring source review for resource management
Maintain reference materials in library and inventory of department materials; track and maintain renewals; review with staff
Bachelor’s degree required
Excellent interpersonal skills and a high degree of professionalism and initiative
Excellent written and oral communication skills
Excellent attention to detail; accuracy, flexibility and demonstrated ability to be proactive and to prioritize tasks
Strong problem-solving, data gathering and organizational skills
Strong computer skills, including proficiency in the Microsoft Office suite of applications (Word, Excel, PowerPoint and Outlook), CRM databases, and use of web browsers; ability to learn and manage alumni database information
Strong problem-solving and organizational skills; ability to function in a busy, high-pressure environment
At least three years of relevant practical experience required
Discretion in dealing with highly confidential material
Customer service orientation
Demonstrated ability to exercise independent judgment and make decisions based on established policies and procedures, and ability to interact with department staff, University Advancement staff, campus partners, volunteers and donors.
Prior experience in an educational or fundraising setting
Familiarity with Advance, Prime financial systems and tools, HTML and web design software
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Internal Number: 108466143
About Princeton University
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.