To provide support to the faculty and students in the Dramatic Arts and Music Programs as well as general administrative support to other faculty in Grant Hall. This position reports to the Division Chair. Individual would work 40 hours per week with full benefits. This is a 10 month position working mid-August to mid-June.
Essential Job Functions:
Budgets and financial tracking for Music and Drama programs;
For Drama: 4 budget lines - Production, Equipment, Academic Field Trips, Curricular Enrichment;
For Music: Track purchases and yearly budget amounts for each ensemble as well as travel, adjunct instructor, and equipment-repair budgets;
Adjunct Music Faculty support
Coordinating new hires with Human Resources;
Requesting and filing payroll forms with Human Resources;
Coordinating with full-time faculty and the Dean’s Office to write contracts, including salary, fees (if any), and mileage (if any) for 25 adjunct faculty members;
Fielding requests, concerns, comments, etc., from music’s 25 adjunct faculty members, and when appropriate conveying these issues to appropriate full-time faculty and/or administration;
Assign teaching spaces to adjunct music faculty, in some cases coordinating regular changes of teaching space due to shifting schedules and limited space for lesson;
Coordinate end-of-semester studio classes;
Dramatic Arts Guest Artist support
Travel and accomodations
Performing Arts Scholarships
Serve as primary point of contact for prospective scholarship applicants; providing information about application details, resumes, portfolios, auditions and references. (Usually about 100+ students);
Coordination and management of Music and Drama scholarship audition days; organizing students volunteers, liaising with faculty and with the admissions staff;
Collating final report of scholarship recommendations to the admissions office as well as follow-up correspondence with awardees;
Calendar – coordination, posting and scheduling of Music and Drama calendars
Liaising with Norton Center for the Arts on use of Weisiger Theatre and Newlin Hall;
Coordinating, with music program faculty and staff, on schedules and facilities for concerts, juries, and recitals;
Coordinating with the Drama program faculty and staff on on schedules and facilities for 4 major productions a year;
Coordinating with both Music and Drama on studio needs (performance, dance, audio, recording, etc.) for classes and individual student use;
Working with the campus community on scheduling of studio spaces for extracurricular use;
Arrange, schedule instrument tunings and repairs and payment to providers;
Arrange for and create audio and/or video recordings of performances;
Travel arrangements for guest artists / instructors etc.;
Coordination of musical instruments and set-up requirements with Norton staff for convocations, Founders Day, and Commencement;
Applied Music and Ensemble coordination
Coordinating Juries for music majors and minors;
Coordinating with billing offices to apply reduced lesson fees for qualified non-performing arts scholarship recipients;
Coordinating and entering payments for additionally hired musicians for ensemble performances;
Responsible for recording all concerts and student and guest recitals (approximately 14-16 per year) and posting to Ensemble;
Equipment and materials related to drama productions;
Equipment and materials related to music as requested by individual ensemble directors and adjunct faculty;
Student workers (approx. 15-25 hrs/wk spread among 2-3 students) – supervise and train.
Graphic Design and layout
Posters for Music and Drama Performances;
Programs for Music and Drama Performances;
Flyers and other materials needed for Scholarship auditions;
Flyers and other assorted items for auditions, announcements, general information, etc.;
General Grant Hall support functions
Manage incoming and outgoing mail for all faculty (Drama, Music, other);
Building support – classroom and studio scheduling; keys, copier, maintenance, communication, supplies, etc.;
Serve as receptionist for the facility, answering questions from faculty, staff, students, and visitors;
Appreciation of, a sensitivity to, and respect for a diverse academic environment, inclusive of students, faculty and staff of many social, economic, cultural, ideological, racial and ethnic backgrounds;
Marginal Job Functions:
Update Music Department Handbook annually;
Contribute to the overall success of the departments by performing all other essential duties and responsibilities as assigned.
Education and Experience
Bachelor’s degree preferred.
Preference given to candidates with a background in Arts Administration or related field
Experience in graphic design and website maintenance required
Knowledge and Skills
Administrative: Microsoft Word and Excel. Strong verbal skills, neat appearance, and friendly demeanor are necessary. Excellent spelling and grammar usage necessary.
Graphic Design / Layout: Skills in Adobe Photoshop, In Design, Illustrator and associated graphic software necessary.
Organization: Ability to manage time to accommodate multiple projects from various sources.
Interpersonal: Ability to work with various constituents of the College (Communications, Norton Center, Admissions, Academic Affairs, IT, shipping and receiving, etc.), vendors serving the academic area (catering, document services, etc.), and those outside Centre’s community (Printing companies, travel and lodging vendors, theatrical publishing houses and suppliers, etc.) in support of the work of the performing arts programs.
Candidate must demonstrate enthusiasm for and interest in the performing arts.
Limited pushing, pulling, lifting. Lifting would not exceed 20 lbs. Mobility on campus necessary.
Centre College, a highly selective liberal arts college of about 1,400 students, has one of the nation’s premier study abroad programs and is ranked among the top fifty National Liberal Arts Colleges by U.S. News & World Report. Classes are small and academic standards are high. Centre graduates enjoy extraordinary success, with entrance to top graduate and professional schools, prestigious fellowships for further study abroad, and rewarding jobs. Centre strives to create an environment where differences are celebrated rather than discouraged, where the individuals have the opportunity to exchange ideas and share in the richness of mutual experiences. Please view the Statement of Community.The College is located in Danville, Kentucky, a town of 18,000 recognized for its high quality of life. It is within easy driving distance of Lexington, Louisville, and Cincinnati. Centre College is committed to an environment that welcomes and supports diversity. For information concerning the college, visit our web site at www.centre.edu.