Advertised Summary Job Description: Reporting to the Director of Academic Administration and Finance (DAAF), the incumbent provides day-to-day and overall administrative and operational support for all aspects of the graduate Ph.D. program.
The incumbent maintains confidential records, including fellowship budgets, of over 130 registered Ph.D. students; tracks and regularly updates job status of graduates; reviews records regularly to determine degree eligibility and certifies for degrees; interprets and explains departmental and Graduate School rules, requirements and procedures; manages and supports the graduate admissions process.
Prepares reports for the Director of Graduate Studies (DGS), the Graduate Admissions Committee Chair, and the DAAF, which include but are not limited to admissions and financial aid, curriculum and job placement.
In coordination with the DGS, assigns Teaching Fellows (approximately 50+ per semester) and tracks all student research and instructional appointments; organizes and participates in Ph.D. student Orientation and Visiting Day; manages graduate program lecture series and events, including mock interviews and faculty-hosted receptions; assists with job placement and coordinates career development workshops for graduate students; updates email lists and online information for Ph.D. students on relevant webpages, including records and listings for the American Historical Association (AHA); schedules all Ph.D. language/orals/prospectus and dissertation defenses; compiles confidential Ph.D. student information for faculty reviews on a semi-annual basis; answers all inquiries concerning the Ph.D. program.
Performs other related duties as assigned. �
General Minimum Qualifications: High School diploma or its equivalent required. Three years' related experience required.
Additional Specific Minimum Qualifications: Excellent writing skills required. Must be able to work independently. Excellent organizational, interpersonal, and communication skills required, including tact and discretion. Must be able to work on multiple tasks concurrently. Advanced computer literacy, including the Microsoft Office Suite, website maintenance, and experience with spreadsheet reporting, required.
Preferred Qualifications: Some college preferred. Some experience in an academic environment and/or in dealing with international students preferred. Ability to quickly acquire facility with web-based student information and admissions systems. Knowledge of Word Press highly desirable.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_175016
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.