The College of Engineering is seeking an Events Specialist in the Dean’s office. This person will be responsible for the planning, organizing, implementation and support of a variety of research conferences and workshops for external domestic and international attendees hosted or sponsored by faculty in the College of Engineering at Northeastern University. Reporting to the Director of Marketing and Communications and working in collaboration with faculty conference/workshop chairs, the Events Specialist responsible for managing the event from beginning to end on time, on budget, and for delivering event logistics that provide a positive brand experience to external attendees. This includes, but is not limited to, understanding event objectives and requirements, proactively researching and recommending event plans, budget management and tracking/reporting on expenses, logistics such as booking onsite space and offsite venues, room set ups, catering, A/V, IT and Facilities, hotel blocks, signage, registration, promotion and communication, website development, event support on and off campus, leading support staff, volunteers, and student implementation teams that are assisting with events, negotiating and processing contracts and procurement, engaging and collaborating with functional expertise such as Communications, Administration, Facilities, and IT, developing detailed project plans and schedules, and following policies and procedures of the College and University. The position will also assist as needed with internal college events led by the Office of the Dean, and may serve as a backup lead for some of these events. The position requires occasional night and weekend work.
A Bachelor's degree is required with a minimum of 3 years of conference and event planning experience, preferably in a higher education environment. This fast paced, highly visible position requires a professional demeanor, excellent interpersonal and communication skills, experience working with all levels within an organization including executives, a sense of urgency and ability to multi-task, strong attention to detail, and time management and organizational skills. Collaboration experience is a must as is a team mindset and experience working in and leading project teams. Budget management background, and expertise with Microsoft Office are required. Experience with InDesign and PhotoShop and writing/editing expertise are a plus.
Requisition Number: STFR005332
Notes for JobElephant:
Internal Number: 60392
About Northeastern University
Founded in 1898, Northeastern University is a private research university located in the heart of Boston. Northeastern is a leader in worldwide experiential learning, urban engagement, and interdisciplinary research that meets global and societal needs. Our broad mix of experience-based education programs?our signature cooperative education program, as well as student research, service learning, and global learning?build the connections that enable students to transform their lives. The University offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools.