Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren't found together anywhere else. If you're curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.
REAL ESTATE ADMINISTRATIVE ASSISTANT , MIT Investment Management Company (MITIMCo)-Cambridge Real Estate Group , to support the Cambridge Real Estate Group, providing primary support for its Transactions Team. Will resolve problems/issues; provide support for multiple projects; provide backup for and interact closely with the other administrative staff; and communicate directly with a wide variety of clients/tenants, external real estate firms, MIT management, and faculty. Responsibilities include calendar management; preparing documents and presentations for meetings; planning, coordinating, and possibly attending, high-profile events; tracking documentation resulting from new acquisitions/leases and maintaining detailed property information in electronic databases; initiating process and systems improvements to workflows necessary to effectively monitor documents as they flow through the cycle; coordinating occasional travel, including itineraries and reimbursements; preparing agendas for weekly real estate staff meetings, including minutes recording and distribution; triaging telephone calls and distributing mail; participation in front desk coverage rotation; providing backup support to other areas; and working on ad-hoc projects as assigned.
REQUIRED : high school diploma or its equivalent; at least five years' administrative or related experience; proficiency with Outlook email and calendaring, PowerPoint, Word, and Excel; initiative; ability to work independently with minimal supervision, set priorities and juggle multiple activities simultaneously, and work under pressure and with frequent interruptions; excellent communication and interpersonal skills; attention to detail; ability to resolve complex problems in a timely manner and to suggest and implement improvements/refinements to improve efficiency; comfort interacting with high-level executives; and discretion and good judgment with confidential information/issues. Bachelor's degree; experience with Adobe Acrobat; and familiarity with Photoshop, Adobe Illustrator, and InDesign preferred. Experience booking complex travel for large teams and processing reimbursements highly desired. Job #17199-6
Internal Number: 17199
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