The Senior Budget Analyst provides analytical support for federal grant budgets and supervises the work of departmental Budget Analysts and labor students. This position is required to exercise discretion and independent judgment with regard to significant business matters The Senior Budget Analyst is responsible for assisting the Director of Finance with the fiscal management of the department including grant projections and departmental forecasting. In conjunction with the Director, the Senior Budget Analyst will train staff at Berea College on federal financial procedures including regulations related to matching funds and ensure timely and accurate reporting of financial information.
Minimum Qualifications Required:
Education required to ensure success in this position:
Bachelor’s degree in accounting, business, finance, management, or related field, required
Experience required to ensure success in this position:
2-3 years of financial or budgetary experience
Special skills, knowledge and abilities:
Knowledge of federal grant procedures, college access and education programs
Excellent written and oral communication skills
Proven leadership skills with experience working with staff who monitor time-sensitive and confidential information
Must be self-motivated and have a good attention to detail
Ability to work in a deadline-driven team environment
Public speaking experience
Computer skills including data processing and spreadsheet development
Banner use preferred
License, certification, or registration necessary:
Valid Driver’s License
Background check, including social media background check
Ability to occasionally lift up to 20 pounds
Work primarily in Phelps-Stokes on Berea College campus
Routine office environment with interruptions and noise due to frequency of visitors, students, staff, faculty, and callers
Ability to operate the following vehicles or equipment:
Standard office equipment- computer, telephone, 10-key, fax machine
Primary Duties and Responsibilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Regular and predictable attendance is essential. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Formulate, interpret and implement management policies or operating practices as they relate to the day-to-day operations of Partners for Education (PFE). Specific areas include process improvement, internal controls, and resource creation for departmental use.
Directly supervises the work of departmental Budget Analysts and other applicable financial staff and student workers to make sure expenses are properly documented, substantiated, comply with college policy and US Department of Education or other federal regulations, and applicable to the grant goals and objectives and that Budget Analysts are providing the necessary analytical and financial support to project directors
Works with the Director to provides analytical support for departmental and grant budgets administered by Partners for Education and meets regularly with Directors to provide budget projections, discuss planned costs, review available financial options and address budgetary implications. This includes planning for annual operational budget allocations.
Assesses training and coaching needs around financial management, College travel and purchasing policies and conducts warranted training with partners and grant staff.
Compiles financial data and prepares applicable financial reports for annual reporting purposes.
Ensures accounting records of grant are reconciled with college financial records. Ensures grant allocations are appropriate, properly recorded and adequately documented.
Monitors federal match from partners and makes certain documented match meets federal or other guidelines for compliance. Provides training around match requirements to partners and staff and seeks out match sources.
Uses knowledge of Federal Regulations to make recommendations to Project Directors and staff regarding allowable costs and activities.
Ensures sub-recipient monitoring activities are performed and conducts annual financial visits with school partners.
Oversees departmental usage of purchasing cards (pcard), travel and business expense reimbursement process, and project costs.
Reviews and manages monthly travel reports from staff to make certain that reports are complete, in compliance with college and federal policies and turned in timely. Provides feedback to college staff about travel reports and requests supporting documentation where applicable.
Develops forms, documents, and processes to support departmental compliance with federal budget management regulations.
Manages system for sharing costs between grants and for allocating charges for phone, printing, fleet services, and other shared services
Other roles/duties will be assigned as necessary to assist the College in the attainment of the goals set forth and the enhancement of a positive, respectful learning environment for all staff, faculty and students.
Berea College achieved national distinction as the first coeducational and interracial college in the South. With an emphasis on service to the people of Appalachia and beyond, Berea enrolls 1,600 students from 40 states and 70 countries. The College has a longstanding commitment to interracial education; here, people of different races seek to learn from and about each other, while also living together. Berea is among the most racially diverse private liberal arts colleges in the United States. It admits only students whose families are unable to afford the high cost of tuition and awards each of them a Tuition Promise Scholarship, meaning no student ever pays tuition. Berea’s students excel in the College’s supportive but demanding academic environment, and many are the first in their families to graduate from college. The College is one of nine federally recognized Work Colleges, and all students hold a position in which they work 10-12 hours per week. Washington Monthly Magazine has consistently ranked Berea in the top 3 of Liberal Arts Colleges for its success in educating and graduating academically talented, low-income students who become service-oriented leaders in their professions and communities; in 2016 and 2017, the magazine ranked it number 1.