The Stanford University School of Medicine Continuing Medical Education (CME) program promotes continuous improvement in patient health care by providing physicians and other health care professionals with high quality, evidence-based educational activities focusing on advances in medicine, new medical technology, biomedical research, and changes in the health care environment. The overall goal of the program is to augment physician knowledge, enhance competence and performance in practice, and ultimately improve patient outcomes. To learn more about our educational programs, please visit us at http://cme.stanford.edu. The Stanford Center for Continuing Medical Education is seeking a Special Projects Manager (Administrative Services Administrator 1) to lead and manage a myriad of projects related continuing medical education (CME). Reporting to the Director of CME, the Special Projects Manager is responsible for managing all aspects of projects as assigned. The ideal candidate has a passion for working in a high volume CME organization, managing projects, serving faculty/clients, and constantly improving processes through lean process improvement frameworks. This person will be expected to manage complex, unusual, high stakes, CME activities. Duties include:
Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
Analyze and interpret policies; develop, revise and implement procedures for program or function
Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
May direct staff to perform various tasks and assignments. May also supervise staff.
* - Other duties may also be assigned DESIRED QUALIFICATIONS:
Proven ability to develop timelines for multiple projects and conduct business in a manner designed to monitor and successfully meet those deadlines without supervision.
Experience building positive, collaborative relationships with clients while maintaining compliance with departmental policies and procedures.
Demonstrated experience leading team efforts in a fast-paced, complex environment with multiple projects, tight deadlines, and shifting priorities.
Excellent negotiation skills.
Excellent organization skills.
Demonstrated process improvement, lean, project management, and/or group facilitation skills.
Must be comfortable with technology such as MS Word, MS Excel, MS Outlook, conference event tools, accounting tools, and web based tools like CloudCME, Qualtrics, and Smartsheet.
Ability to function independently.
Knowledge and understanding of accreditation compliance (continuing medical education/continuing professional development or related field).
Understanding of adult education principles and their application to educational planning and evaluation.
Knowledge and experience of meeting planning and logistics with dealing with accredited and non accreidation educational activities.
Experience working at a large academic health center.
EDUCATION & EXPERIENCE (REQUIRED): Bachelor's degree and three years of relevant experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Demonstrated ability to prioritize own work and multi-task.
Demonstrated excellent organizational skills.
Demonstrated ability to take initiative and ownership of projects.
Ability to communicate effectively both orally and in writing.
Ability to routinely and independently exercise sound judgment in making decisions.
Demonstrated experience working independently and as part of a team.
Relevant subject matter knowledge.
Ability to direct the work of others, for jobs requiring supervision.
Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
Many of our events take place at venues that are very large. As a result, physical mobility and getting from one place to another quickly is very important. Moreover, light lifting of conference materials will be required, up to 20 lbs. It should be noted that most of this activity is in the San Francisco Bay area but we do occasionally have events around the state and outside of the state.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORKING CONDITIONS:
Occasional evening and weekend hours.
About Stanford UniversityStanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world. Supporting that mission is a staff of more than 10,000 which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability to promote health, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers. Stanford University is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and individuals with disabilities.
Location: School of Medicine, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.