About Berkeley The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Application Review Date The First Review Date for this job is: March 22, 2019
Departmental Overview Berkeley Regional Services (BRS) is comprised of six (6) Regions which provide services to specific 'groupings/clusters' of schools, colleges, and organized research units (5 academic, 1 all other). This regional approach to providing administrative services is intended to improve service quality by re-establishing personal connections and to develop more local expertise.
Welcome to the ProS Region! The Professional Schools region (ProS) serves the University Extension, Berkeley Law, Goldman School of Public Policy, Haas School of Business, School of Optometry, School of Public Health, Graduate School of Education, School of Social Welfare and the School of Journalism.
We are extremely proud of the team we have put together and are working hard to provide faculty, staff, and students in our region with expert advice and reliable support services that foster academic and professional success.
Our aim is to build a team that is 100% committed to you. Over time, ProS team members are determined to become familiar with the unique issues, terminology, funders, sponsors, vendors, and circumstances in the ProS region that will enable us to provide service that you'll find responsive, meaningful and relevant.
Works with the Regional Director to set and coordinate meetings with the ProS service units and staff and faculty within the ProS region in order to better integrate services and facilitate a high level of communication between the service units and regional constitutes.
Maintains the master planning calendar for the ProS region including strategic planning sessions and regional all-hands meetings.
Keeps track of codified ProS goals and objectives for continuous improvement and works with ProS unit leads to update active ProS projects on a regular basis.
Maintains and updates internal ProS databases and website interfaces.
Organizes and coordinates process improvement and service evaluation meetings and studies involving review and update of database and website customer feedback.
Works with the ProS service units to generate ideas and strategies for process improvements.
Works with the ProS Regional Director and UCB central financial services staff to ensure that the ProS organizational budget is up-to-date and that all expenses are reconciled in a timely manner.
Routinely participates in budget forecasting meetings and assists the ProS Regional Director with compiling and updating financial data to ensure accurate budget reporting and forecasting for the ProS region.
Serves as a secondary approver as needed for ledger reconciliation activities.
Actively reviews ProS internal processes and procedures for improvement and alignment with UCB operating principles.
Identifies and troubleshoots procedural inconsistencies affecting quality and speed of ProS service delivery.
In collaboration with the ProS Regional Director, prepares, reviews, edits and publishes important procedural updates and announcements to ProS stakeholders.
Serves as a representative of the ProS Regional Director at University-wide meetings on an as-needed basis.
Develops process maps to capture workflow and potential pressure points for evaluation and improvement of cross-team procedures, and updates these processes in the internal policy knowledge base.
Ensures that codified processes are documented and updated for core ProS service delivery areas.
Coordinates efforts with a variety of external and internal contacts to ensure consistency of information and process transparency for all services provided by the region.
5 years of work experience in a large organizations as a policy analyst or equivalent
Ability to edit content for website applications (training will be provides for the UCB website interface, as needed)
Experience in cross cultural communication skills and working with diverse communication styles
Advanced knowledge of common campus-specific and other computer application programs such as HCM (People Soft), ISD/fsa Atlas, ServiceNow, BearBuy
Fluid knowledge of excel and strong understanding of financial spreadsheets and forecasting
Strong communication and interpersonal skills to communicate effectively with all levels of staff; both verbally and in writing
Strong skills in analyzing and synthesizing large amounts of data for preparing sound and relevant proposals and reports
Experience prioritizing and managing fluctuating caseloads with demanding time frames, recognizing tasks/situations that require a sense of urgency
Ability to use discretion and maintain all confidentiality
Bachelors degree in related area and/or equivalent experience/training
Advanced knowledge of strategic planning, research administration, academic human resources and/or administrative roles and responsibilities for a central services unit within an academic environment
Advanced degree preferred
Prior experience in an academic environment
Advanced knowledge of VSPA Gateway
Salary & Benefits This is an exempt, monthly paid positoin. Annual salary will be commensurate with experience within the range of $55,100.00 - $84,000.00.
For information on the comprehensive benefits package offered by the University visit:
How to Apply Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.