Advertised Summary Job Description: The Administrative Assistant will serve as the point person for the Department of Medicine's House Staff Office which currently has over 150 internal medicine residents. Provides day-to-day support for the office including: reception of guests, triaging inquiries, running errands, and performing general office duties. Works closely with the Program Administrator in planning and organizing residency program activities including orientation, commencement, retreats, picnic, dinners, and other special events. Collects and copies credentialing forms to be submitted to GME Office, filing forms appropriately in the residents' folders. Updates various office databases including alumni, resident profiles and elective proposals. Follows through on daily conference scheduling including morning report, noon conference, journal club, etc. Responsible for processing Travel & Expense reports. Ensures events are added to the department calendar. Responsible for processing current and former residents' certification requests. Assists the Program Administrator during the residency recruitment season. Responsible for general maintenance of house staff areas and resources. Orders office supplies, equipment, food, etc. using the CUMC purchasing system. Provides administrative support to the Program Director, Program Administrator, Associate Program Directors and Chief Residents.
General Minimum Qualifications: Requires a bachelor's degree or equivalent in education, training and experience, plus two years of related experience.
Additional Specific Minimum Qualifications: Applicant must be proficient in computer programs such as Word, Excel, PowerPoint. Must have excellent organizational skills with attention to detail. Constant Interaction with people requiring excellent interpersonal and communication skills. Must be able to work in a high energy environment and manage multiple tasks.
Preferred Qualifications: Medical transcription, knowledge of ERAS, GME, and experience in special events planning.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_175061
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.