Advertised Summary Job Description: Reporting to the Director of Finance and Administration in the Biomedical Engineering Department (BME) within The Fu Foundation School of Engineering and Applied Science (SEAS), and with dot-line oversight from the Academic and Student Affairs Manager, the Student Affairs Specialist is responsible for assigned academic and financial functions within the Department. The incumbent will manage the process for development and execution of BME academic course schedules; provide guidance and direction on this process to faculty, staff, and students. Responsible for student appointments, analyzes and reconciles student financial aid and student accounts and resolves related issues. Manages hiring of casual staff, work-study students, GRA's and TA's, workflow of departmental requests for appointments and promotions, prepares academic postings, student related transactions and monitors and approves time entries. Prepares departmental analytical student, payroll, personnel reports using Columbia's systems (ARC, FDS, FinSys, PAC, SSOL, SDR), both regular reports as well as ad hoc report requests. Manages personnel and financial records. Manages office operations, BME personnel and student directory. Performs other duties and responsibilities as required. Ensures compliance with all applicable university policies.
General Minimum Qualifications: Bachelor's degree required. Minimum two years of experience related to academic planning, academic / student affairs or human resources required.
Must have strong organizational, interpersonal, oral and written communication and analytic skills, customer service focus and demonstrated ability to work as part of a team. Must possess advanced Excel skills, including pivot tables and formulas Must be able to work with diverse student population. Must be able to develop, analyze and present comprehensive academic and financial reports. Must be able to work under limited supervision, exercise good judgment, prioritize, work under pressure and deadlines with minimal or no supervision, take ownership and carry out multiple assignments. Must possess a mission-oriented attitude, high degree of personal integrity and ethics, and be trustworthy with sensitive, confidential information.
Additional Specific Minimum Qualifications:
Preferred Qualifications: Preferred: university work experience; Columbia's policies, procedures and systems (ARC/FinSys/FDS/PAC) experience; accounts payable / purchasing experience; analytical / data-oriented work experience.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_175017
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.