Northwestern University’s McCormick School of Engineering and Applied Science is redefining engineering education and research through its pioneering “Whole-Brain Engineering” philosophy, integrating the elements of left-brain thinking — analysis, logic, synthesis, and math — with the kind of high-level right-brain thinking that fosters intuition, metaphorical thought, and creative problem solving. Augmenting the analytical core of engineering with substantial initiatives in design, entrepreneurship, leadership and personal development, and unusual collaborations that span disciplines, Northwestern Engineering students and faculty are prepared to take the world in a whole new direction.
Northwestern Engineering comprises more than 1,800 undergraduate students, 2,000 graduate students, 190 faculty members across nine academic departments and varied programs, centers, and institutes. Northwestern Engineering staff members support innovative academic programs, an intellectual footprint that deepens the frontiers of knowledge, partnerships that catalyze education and research, and a diverse culture that embraces different viewpoints and ideas.
Financial Assistant provides day-to-day financial & accounting support to the Department of Materials Science and Engineering in the McCormick School of Engineering and Applied Sciences using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions. Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations. Provides administrative &/or clerical support.
Areas of responsibility:
Accounting policy & procedure
Journal &/or ledger
Updates calendar, spreadsheets, templates & forms; monitors submissions.
Creates reports & queries; reviews for incomplete records, data entry errors, &/or accounting mistakes.
Reconciles payroll for faculty. Identifies appropriate journals to rectify discrepancies. Analyzes data to locate errors, research cause of errors, and determine solutions. Resolves deficits on faculty accounts.
Completes & maintains transactions in enterprise systems.
Obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
Enters information into database.
Manages position appointments and funding of payroll and tuition for 3200+ graduate students, post-docs, research faculty, temporary employees, and visiting professors and scholars.
Grants &/or Awards
Verifies payroll funding entries.
Corrects charges to various accounts.
Works with RA to open account codes and verify with OSR that stipend and tuition is allowable.
Provides excellent customer service, over the phone and in person answering standard questions regarding status of requests, policies and procedures for processing transactions, &/or instructions for completing paperwork.
Provides administrative support in regard to HR matters such as hiring, onboarding, benefits, compensation, etc.
Serves as a liaison between the Customer Service Center and the department to process visa and hiring paperwork regarding new post-doctoral fellows, research faculty, and visiting professors and scholars.
Track leave accruals for exempt research staff, and ensures that timesheets are approved in a timely manner.
Performs other duties as assigned.
High school diploma or the equivalent.
3 years accounting &/or bookkeeping experience or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
Familiarity with financial reporting.
Preferred Competencies: (Skills, knowledge, and abilities)
Knowledge of university procedures (SES, HRIS, EPPS/CUFS, VISTA), e-mail system, Word processing, Microsoft Excel, Adobe Acrobat. Have good organization and time management skills, be able to work independently, be proactive, be a good team player, and be willing to learn new university procedures and to train others when needed.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 35633
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.