Provide overall stewardship for administration and finance of Sponsored Research Programs from pre-award to post-award (includes funds both internal and external to Penn) for Cardiovascular Division and Penn Cardiovascular Institute under supervision. Support Grant Managers and PIs with pre-award submission and post-award management of federal grants and industry awards (clinical trial invoicing, setting up RBNs, review accounts for the study related patient expenses and follow up with the sponsor regularly regarding invoice payments etc.). Exercise responsibility for issues of finance and reporting, compliance, administration, procurement services, and maintenance in support of sponsored research. Provide technical, logistical, and administrative support to PIs and other research personnel on grant proposal submissions to a diverse sponsor portfolio. Ensures proposals are in accordance with University and Sponsored policies, while working on multiple projects simultaneously. Work with Grants Manager to set-up subcontracts including set-up & communication with external sites, internal forms to Penn ORS, and creating PO/invoicing on PO. Support Division and CVI with Federal disclosures (FCOI) process. Handle post-award activities (e.g., subcontract invoicing, reconciliation, PI monthly reporting, close-outs, etc.) and payroll as needed. The Grants Coordinator will support service center activity under Penn CVI by working in iLAB system to invoice for services, tracking payments, and conduct monthly reporting. Other services provided by programs in Penn CVI may include monthly invoicing and tracking via excel, and generating journals to cover payments for services. Other day to day duties include Procard reconciliation, processing Concur expense report, and PO and Non-PO responsibilities. This position will report to Director of Fiscal Operations for Research/Cardiology Division within the department and has a dotted reporting line to the PSOM Office of Research Support Services.
Internal Number: 44226
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