A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The ideal candidate will have demonstrated ability in providing high level administrative support, meticulous attention to detail and accuracy, problem-solving skills, a professional demeanor, and a consistent follow-through with the ability to handle multiple tasks simultaneously. The successful candidate will report to the Chief Administrator and Executive Assistant to the President of the University of Michigan. Some general administrative support for other staff within the Office of the President may be occasionally required.
The minimum salary for this postion is $48,000.
Manages the Chief Administrator’s calendar effectively and proactively. Prepares and assembles materials and other information in advance of meetings. Proactively schedules standing meetings with the occasional need to take minutes of meetings. This includes meetings with Vice Presidents, outside constituents, and other university units and individuals.
Works closely with counterparts in executive offices for various briefings and other materials.
Coordinates the President’s domestic and international travel arrangements at the Chief Administrator’s direction, managing complex itineraries. This includes flight reservations, hotel bookings, ground transportation, event registration, itinerary preparation, and all associated expense reporting. This also may include coordinating international visa applications as needed.
Coordinates ground transportation for the President for on- and off-campus travel as needed.
Manages PCard reconciliation and expense reporting for the President and the Chief Administrator.
Prepares and processes committee appointments in cooperation with the Vice President and Secretary’s Office, ensuring all committee paperwork is appropriately processed for approval.
Composes and initiates correspondence and memoranda, reports, and other documentation on behalf of the Chief Administrator. Reviews and proofreads all materials. An understanding of university policies will be essential, as well as the use of tact and diplomacy.
Performs internet, library, and other research pertaining to various projects and issues. Analyzes data and uses a variety of data presentation tools to present research for the Chief Administrator and other audiences.
Performs administrative duties and project work, often working independently or with little supervision.
Occasionally assists as needed in the coordination and routing of correspondence to and from the President in collaboration with the Communications Specialist.
Responsible for locating university representatives to participate as delegates at presidential inaugural events on behalf of the President. This includes reaching out to delegates regarding participation, contacting the inaugural offices regarding university representation, and assisting the delegate in obtaining relevant ceremonial information.
Other duties as assigned.
A bachelor’s degree or an equivalent combination of education and experience is necessary.
Minimum 3-5 years working in an academic or executive office setting.
Demonstrated ability to work successfully at a high level, including dealing professionally with confidential or sensitive matters.
Ability to manage multiple tasks and priorities in a fast-paced environment with a high level of attention to detail, and the ability to anticipate emergent issues and needs.
Commitment to punctuality.
Strong time management and problem-solving skills.
Superior proofreading ability and written and oral communication skills.
Extensive knowledge and experience using Microsoft Office software and the Google Suite.
Dedication to the Office of the President.
Strong orientation toward working as a member of a team.
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:
Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.
Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 169614
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.