A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Department of Internal Medicine is currently seeking an administrative specialist intermediate to join its Faculty Affairs (FA) Team. The FA Team handles many important processes for the Department of Internal Medicine including faculty appointments and credentialing, CV review and promotions, and sabbaticals.
The successful candidate will direct all HR activities related to faculty in the Divisions of Allergy; Metabolism, Endocrinology & Diabetes; and Nephrology in the Department of Internal Medicine (these assignments may be subject to change). In this role, you will walk faculty through the process of recruitment, hiring, appointment maintenance, promotion, and termination for all ranks and tracks. You will also work closely with faculty members, division chiefs, and administrators to plan for and accomplish these tasks in accordance with departmental, medical school, and university guidelines.
To be successful in this role one needs to:
Exercise initiative, tact and have a service-oriented attitude
Pay excellent attention to detail
Set up an organization system that allows you to keep track of many moving pieces
Prioritize and re-prioritize in order to meet deadlines
Utilize a collaborative approach to your work with the departmental faculty affairs team, faculty members, division chiefs, division administrators, and the medical staff services office
Self-direct your work and follow up on outstanding issues in a timely manner
Write letters and other communications on behalf of division chiefs and the department chair
Additionally, the successful candidate will coordinate Department-wide processes which could include Graduate Medical Education appointments, professorship renewals, and faculty leaves of absences.
What perks and benefits can you look forward to?
Beautiful Domino’s Farms Office Building as your main location
Flexible work environment
Business parking available for off-site meetings
Great team support
Cafeteria and snack shop on-site
Access to a gym with group exercise classes
A bachelor's degree or an equivalent combination of education and experience is necessary.
You will need knowledge of word processing, spreadsheet and database software. We need someone who has the proven ability to:
coordinate multiple projects simultaneously
We are hoping to attract someone with considerable experience assisting in the faculty appointments and on-boarding and who also has a reasonable knowledge of University policies, rules and regulations regarding faculty members.
We would also like someone who has experience in the University computer systems and applications (specifically Wolverine Access).
40 hours per week, Monday - Friday, 8:00 a.m. to 5:00 p.m. Located at Domino's Farms in Ann Arbor.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 169512
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.