UCSD Layoff from Career Appointment: Apply by 03/13/2019 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 03/22/2019. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Under the general supervision of the Business Officer, the Fund Manager is responsible for accounting and administrative activities of complex extramural, contractual, and internal research projects and Business Office activities for the Ship Operations and Marine Technical Support division (SOMTS) at UCSD Scripps Institution of Oceanography (SIO). Duties encompass the following administrative areas: Accounting/Fiscal Administration (Post-Award), Contracts and Grants Administration (Pre-Award) and Business Office Administration utilizing FinancialLink and other centralized online resources on a daily basis.
Post-award responsibilities include administration of federal/state/private accounts from receipt and allocation of awards through final closeout; setting up and maintaining internal bookkeeping systems for monitoring budgetary activities; preparation and analysis of monthly financial statements and reports; review of appropriateness of expenditures, availability of funds, and applicable funding restrictions (Uniform Guidance); meeting regularly with PIs to determine current needs/future spending; and preparation of close-out reports for extramural contracts/grants.
Pre-Award responsibilities include, in coordination with the department Business Officer, the compilation and processing of contract and grant proposals, business/service contracts, subcontracts, etc. in partnership with the Principal Investigator (PI) and/or other SIO researchers. Prepare detailed proposal budgets, project salaries and benefits costs, prepare ancillary documents, obtain signatures and submit proposals in time to meet strict agency deadlines. Follow through on proposal applications, agency reporting requirements, advance approvals, no-cost extensions, continuations and renewals. Responsibilities will also include assisting with overall Pre-Award administration for other departmental fund managers and when other circumstances warrant.
Business Office Administration responsibilities include serving as a Business Office resource/liaison with central campus departments regarding Disbursements, Procurements and Travel systems; resolving issues with existing online systems such as Marketplace and MyTravel; and consulting about proposed revisions and participating in beta tests as appropriate.
Must be available to work overtime.
Graduation from a four-year University with a major in Business Administration, Economics, Statistics, or a relevant field with at least two (2)years of direct experience in fund management and financial analysis, or an equivalent combination of education and experience.
Proven knowledge of fiscal and reporting principles. Knowledge of financial accounting/bookkeeping principles, generally accepted accounting principles, budget planning and analysis, forecasting and projections, purchasing, inventory, and all related functions for post-award and consortia administration from inception through close-out.
Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
Knowledge of Federal, State, and University rules and regulations and agency guidelines to ensure strict compliance with auditing and reporting requirements and translate them into daily departmental practices.
Ability to maintain current knowledge of compliance regulations in all areas of research administration. Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Strong ability to perform complex financial analysis and customized reporting. Strong competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
Demonstrated knowledge in planning, organizing, preparing and managing complex budgets for multiple projects, diverse disciplines, and involving multiple Principal Investigators.
Proven ability to review accounts in relation to shifting income/expenditure, audit spending trends and historical expenditures, analyze statements for balance of funds, provide projections, audit for appropriateness of expenses against agency regulations, and make sound recommendations for budget adjustments.
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