The Program Coordinator is an integral part of the CTSE Team and
provides programmatic and general administrative support to the Center for Teaching and Scholarly Excellence;
coordinates, organizes and markets Center for Teaching & Scholarly Excellence programming;
maintains data and contributes to the evaluation of the effectiveness of professional development efforts.
Support CTSE Team Efforts
Receive and respond to inquiries on behalf of CTSE Team
Coordinate the tracking of CTSE office expenses, forecast expenditures, and prepare monthly budget reports
Coordinate, order and maintain stock of materials and supplies for the CTSE
Support and participate in all CTSE Advisory Board meetings by scheduling the meetings, taking minutes and participating in discussions of Center programming
Draft the programming section of the departmental annual report and format other sections as directed
Order and maintain stock of materials and supplies for the Center
Schedule the CTSE spaces
Support the needs of faculty involved in CTSE programs such as Faculty and Professional Learning Communities and TEALIG grants
Supervise student workers
Coordinate and market Center for Teaching & Scholarly Excellence programming
Provide support for the planning and handling of all logistics for all programs, workshops and events offered by the CTSE; such as, guest speaker engagements, workshops, teaching luncheon, annual symposium, course design institutes and new faculty orientation.
Collaborate with other departments and with vendors to secure all logistics including, but not limited to reserving appropriate venue (conference room et al), reserving the necessary technology and placing catering orders. Prepare and distributing appropriate marketing materials to guest list/intended audience.
Maintain and coordinate scheduling for all CTSE related events
Create and update CTSE marketing and communication materials; assist in collecting information and circulate the department e-newsletter and special event flyers; ensure the department website is updated using the University's content management system.
Publicize events and programming through social media and related electronic communication outlets and maintain CTSE and event calendar
Outreach on behalf of the CTSE for new initiatives with individual schools including maintaining departmental contact databases with internal and external contacts
Other duties as assigned
Maintain data and contribute to the evaluation & effectiveness of professional development efforts
Prepare, disseminate, collect and aggregate data through surveys and feedback forms
Coordinate and contribute to the production of the CTSE annual report
Support and participate in all CTSE Advisory Board meetings including scheduling the meetings, taking minutes and participating in discussions of Center programming
Three to five years of relevant office support experience required
Strong computer skills including MS Office (Word, Excel, PowerPoint, Access, Outlook) and desired computer skills in Photoshop, and InDesign, and Web Design
Familiarity with social media marketing applications (LinkedIn, Twitter)
Experience with research methods is a plus
Excellent written and oral communication skills
Must be committed to providing the highest level of customer service and responsiveness
Demonstrated experience working in a high volume, deadline-oriented customer focused environment
Proven ability to work independently and as part of a team
Must be creative and proactive
Must have ability to manage multiple projects simultaneously and handle challenging situations
Bachelor's degree required
Program management experience and experience in higher education desired
Internal Number: oLHa9fwv
About Suffolk University
Located right in the heart of downtown Boston, Suffolk University gives its students unparalleled access to the city and all it offers.Our college green is the Boston Common. We are steps from dozens of historic sites like the Old State House, Faneuil Hall, and the Massachusetts State House. We have no real boundaries to our campus' Boston and Suffolk blend together. That means our students have incredible access to a wealth of opportunities, whether it's museums and restaurants or internships and co-ops. At the same time, we also take pride in being a personal, student-centered school, where faculty and administrators know students by name. We take the time to recognize each student's promise, figure out what makes him or her tick, and build important mentoring relationships.As we have done since our founding, we strive for one thing at Suffolk: give students the tools they need to be successful, smart, and satisfied at whatever they choose to do.