1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Preferred Education: Yale University experience; knowledge of Yale University faculty policies and procedures. Intermediate proficiency with Workday. Basic proficiency with Drupal.
Preferred Education, Experience and Skills: Yale University experience; knowledge of Yale University faculty policies and procedures. Intermediate proficiency with Workday. Basic proficiency with Drupal.
Required Skill/ability 5: Sensitivity to and ability to maintain confidentiality of information and materials.
Posting Position Title: Senior Administrative Assistant
Required Skill/ability 3: Ability to plan, organize, and manage a large volume of work and many different administrative tasks in complex, fast-paced environment. Ability to work well under time pressure and effectively manage multiple deadlines.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Sr. Administrative Assistant, RITM
Required Skill/ability 1: Excellent organizational, interpersonal, and oral and written communication skills, including the ability to interact effectively with faculty, administrators, and staff. Strong customer service orientation. Ability to relate comfortably and knowledgeably to a wide range of individuals.
Required Skill/ability 4: Ability to work independently and exercise sound judgment. Ability to prioritize and solve problems. Strong attention to accuracy and detail.
Required Skill/ability 2: Excellent computer skills; demonstrated exceptional facility and intermediate proficiency with MS Outlook and Word, and basic to intermediate proficiency with MS Excel. Ability and willingness to learn new systems, technology and processes.
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Internal Number: 53873BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.