The Acquisitions Department manages the procurement of materials purchased for the world-renowned collections of Stanford Libraries. Our department is comprised of several units, each responsible for a specific function of the procurement process. The Payment Unit is a team of six production and service-oriented specialists who manage incoming invoices from suppliers all over the world. The Unit pays approximately 14,000 invoices each year and works with more than 700 unique suppliers.
The successful candidate... ? looks forward to interacting with a diverse group of colleagues each day ? enjoys problem solving ? prefers a quiet work environment over a bustling office ? desires be part of an organization that supports the collection of rare and specialized research materials for Stanford students and faculty to discover and use
SUMMARY JOB DESCRIPTION:
Manages the operations of the Payments Unit, ensuring that unit staff follow departmental and university policy and procedure in handling and paying incoming invoices for library materials. Reporting to the Ordering & Fiscal Librarian, the Payments Operations Manager is responsible for maintaining workflow efficiencies, balancing the distribution of work among staff, troubleshooting invoice problems, coordinating with other departments on complex payments, and identifying and implementing process improvements. Primary responsibilities ? Provides guidance and leadership for staff of six Payments Specialists ? Serves as main point of contact on all matters related to library materials payment workflows and policies
? Monitors flow of incoming invoices and pending payments to ensure timely transactions ? Escalates complex problems and requests assistance from other departments, monitoring and following up until resolved ? Maintains Unit documentation and statistics ? Manages implementation of any operational change in Payment workflow MINIMUM EDUCATION AND EXPERIENCE REQUIRED:
Bachelor's degree plus three or more years of experience in an academic library, or equivalent combination of education and relevant experience.
? Relevant experience may include Invoice management experience at Stanford University
MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
? Demonstrated interpersonal and organizational skills ? Ability to communicate library policy ? Ability to apply judgment in choosing procedures and evaluating alternatives ? Demonstrated experience in using judgment and initiative to analyze and recommend new procedures ? Demonstrated computer literacy with communication software and financial management tools ? Demonstrated ability to perform detailed tasks accurately and efficiently ? Demonstrated supervisory experience
? Experience using Stanford systems (e.g. P-cards, OBI reporting, Supplier Requests) ? Knowledge of Integrated Library System (ILS) Payments modules ? Working knowledge of basic accounting principles and California state sales and use tax regulations
? Ability to work in an environment that is dusty and or moldy ? Ability to lift books that are up to 10 pounds ? Ability to kneel and reach
? Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. ? Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. ? Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu/
Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Job Code: 1734 Pay Grade: F
Location: University Libraries, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.Stanford University is an eq...ual opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.