Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Department of Undergraduate Admissions. The position is located at Brookings Hall. This position is for the Danforth Campus.
The Coordinator of Events and Programming is a full-time position that works closely with the Undergraduate Admissions and Student Financial Services offices. This position supports the strategic goals of the Admissions and Aid division specifically tied to on-and-off campus events and programming, and helps the team achieve its enrollment goals. Serving in this role requires managing a large volume of information and detail; during peak season, many events will be happening simultaneously. Minimal travel may be required.
PRIMARY DUTIES AND RESPONSIBILITIES:
Support Undergraduate Admissions and Student Financial Services initiatives through coordination of strategic on-campus recruitment and yield events. This involves working with event services on locations; serving as the point of contact for campus partners, and external vendors key to the event’s success; supervising event specific work study students; serving on the planning committee for an event; and participating in analysis of the event’s impact on the enrollment funnel. Role interacts with the visiting students/families, and may include greeting, interviewing, and presenting to visitors. Events include, but are not limited to, daily campus visits, special events for prospective students, parents, and high school counselors. This work will involve data-entry and consolidation into Slate, CRM.
Support Undergraduate Admissions and Student Financial Services initiatives through coordination of strategic off-campus recruitment and yield events. This involves working with contacts at peer institutions; contacts at external locations; serving as the point of contact for campus partners, and external vendors key to the event’s success; supervising event specific work study students; serving on the planning committee for an event; and participating in analysis of the event’s impact on the enrollment funnel. Events include, but are not limited, events for prospective students, parents, and high school counselors. This work will involve data-entry and consolidation into Slate, CRM. Occasional travel to an off-campus event may be required. During this travel, the role interacts with the event attendees, including greeting, interviewing, and presenting.
Maintain budget for all events associated with the visit experience: on-and-off campus programming; student volunteer organizations; and events held in the Sumers Welcome Center.
Assist admissions officers in the planning of group travel. Communication with high schools, hotels, caterers, and travel agency may be required. Support admissions officers who coordinate on-campus student groups used by the admissions office in recruitment efforts, including summer interns. This will involve direct communication with current students.
Perform other duties as assigned.
Must have a High School diploma or equivalent.
3 years’ experience in an event planning position.
Expertise with Microsoft Office, including Word and Excel.
Excellent customer service and communication skills.
Must have attention to detail.
Must be able to balance many tasks at one time.
Must be a team player and work with a positive attitude who is willing to work in a fast-paced, dynamic, changing environment.
Attendance at on-campus events. Events may occur during normal business hours, or in evenings and weekends. Overtime is required.
Occasional travel to off-campus events may be required. Less than 5% of time.
Bachelor’s degree preferred.
Familiarity and/or experience with specialized computer programs, such as CRM technology, is helpful, though not required.
Superior writing, presentation, organizational, and interpersonal skills.
Expertise with Excel, MS Word, and PowerPoint.
Flexibility and the ability to work in a team environment are essential.
Ability to be able to effectively prioritize multiple projects, in a high-paced environment.
Organizational and written/oral communication skills.
Ability to communicate effectively with internal and external constituents including students, faculty, administrators, parents, alumni, vendors, and others.
Ability to work effectively as part of a team and independently.
Ability to maintain and manage confidential and sensitive information.
Warm, pleasant, professional and outgoing personality.
Understanding of the importance of accurate data capturing and record keeping to contribute to the overall success of Undergraduate Admissions.
The hiring range for this position is $18.80 - $23.99 per hour.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Human Resources website (hr.wustl.edu)
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.