Job Requisition Number: 26563. Berkeley Regional Services (BRS) is comprised of six (6) Regions which provide services to specific 'groupings/clusters' of schools, colleges, and organized research units (5 academic, 1 all other). This regional approach to providing administrative services is intended to improve service quality by re-establishing personal connections and to develop more local expertise.
Welcome to the ProS Region! The Professional Schools region (ProS) serves the University Extension, Berkeley Law, Goldman School of Public Policy, Haas School of Business, School of Optometry, School of Public Health, Graduate School of Education, School of Social Welfare and the School of Journalism.
We are extremely proud of the team we have put together and are working hard to provide faculty, staff, and students in our region with expert advice and reliable support services that foster academic and professional success.
Our aim is to build a team that is 100% committed to you. Over time, ProS team members are determined to become familiar with the unique issues, terminology, funders, sponsors, vendors, and circumstances in the ProS region that will enable us to provide service that you'll find responsive, meaningful and relevant.
•Works with the Regional Director to set and coordinate meetings with the ProS service units and staff and faculty within the ProS region in order to better integrate services and facilitate a high level of communication between the service units and regional constitutes. •Maintains the master planning calendar for the ProS region including strategic planning sessions and regional all-hands meetings. •Keeps track of codified ProS goals and objectives for continuous improvement and works with ProS unit leads to update active ProS projects on a regular basis. •Maintains and updates internal ProS databases and website interfaces. •Organizes and coordinates process improvement and service evaluation meetings and studies involving review and update of database and website customer feedback. •Works with the ProS service units to generate ideas and strategies for process improvements. •Works with the ProS Regional Director and UCB central financial services staff to ensure that the ProS organizational budget is up-to-date and that all expenses are reconciled in a timely manner. •Routinely participates in budget forecasting meetings and assists the ProS Regional Director with compiling and updating financial data to ensure accurate budget reporting and forecasting for the ProS region. •Serves as a secondary approver as needed for ledger reconciliation activities. •Actively reviews ProS internal processes and procedures for improvement and alignment with UCB operating principles. •Identifies and troubleshoots procedural inconsistencies affecting quality and speed of ProS service delivery. •In collaboration with the ProS Regional Director, prepares, reviews, edits and publishes important procedural updates and announcements to ProS stakeholders. •Serves as a representative of the ProS Regional Director at University-wide meetings on an as-needed basis. •Develops process maps to capture workflow and potential pressure points for evaluation and improvement of cross-team procedures, and updates these processes in the internal policy knowledge base. •Ensures that codified processes are documented and updated for core ProS service delivery areas. •Coordinates efforts with a variety of external and internal contacts to ensure consistency of information and process transparency for all services provided by the region.•5 years of work experience in a large organizations as a policy analyst or equivalent •Ability to edit content for website applications (training will be provides for the UCB website interface, as needed) •Experience in cross cultural communication skills and working with diverse communication styles •Advanced knowledge of common campus-specific and other computer application programs such as HCM (People Soft), ISD/fsa Atlas, ServiceNow, BearBuy •Fluid knowledge of excel and strong understanding of financial spreadsheets and forecasting •Strong communication and interpersonal skills to communicate effectively with all levels of staff; both verbally and in writing •Strong skills in analyzing and synthesizing large amounts of data for preparing sound and relevant proposals and reports •Experience prioritizing and managing fluctuating caseloads with demanding time frames, recognizing tasks/situations that require a sense of urgency •Ability to use discretion and maintain all confidentiality •Bachelors degree in related area and/or equivalent experience/training
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.