Advertised Summary Job Description: The Columbia Libraries seek a well organized, detail oriented candidate to collect, maintain, and analyze key HR metrics for the HR Department and provide operational support in the areas of recruitment, hiring, performance evaluation, and position classification. The incumbent will manage the Promotion Review Process for Librarians in accordance with the System of Professional Ranks.
1. Collect, maintain, and analyze key HR metrics monthly including data analytics from Page Up, HR Talent Management Software. Assist with providing comprehensive semiannual and annual reports for distribution to all Libraries staff. 2. Post all open positions on the Columbia University Job Portal. 3. Post external advertisements for all officer positions. Coordinate approval and payment with the Libraries AVP Finance and Administration and the Business Office. 4. Manage the pre-hire background check process for all new hires. 5. Maintain Hay system classification data by position and the Officers of the Libraries roster by rank. 6. Determine promotion eligibility for all librarians, send annual eligibility notices, and monitor responses. Distribute and collect required documentation in accordance with the System of Professional Ranks and liaise with the Professional Review Committee throughout the year-long process. Maintain promotion review file and coordinate final review with the Vice Provost and University Librarian. Periodically manage off cycle promotion review process for Rank I librarians. 7. Track, and record annual performance appraisals for all officers. 8. Perform other duties as assigned.
General Minimum Qualifications: Bachelor's Degree or equivalent and up to 2 years of related experience required.
Additional Specific Minimum Qualifications: Strong quantitative skills Analytical ability Strong attention to detail Well organized Ability to juggle multiple tasks Strong teamwork skills Excellent interpersonal and communication skills Proficiency in MS Office and Google Suites
Preferred Qualifications: Experience in Human Resources
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_174989
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.