1. Serves as source of information to students, staff, faculty, and clients on policies, procedures, and office activities. 2. Greets visitors. Answers and screens telephone calls. Assesses natures of business. Provides assistance or refers to appropriate individual. Schedules and coordinates meetings and appointments. 3. Receives and schedules client referrals. Resolves scheduling conflicts. Formats, keyboards, edits and proofreads correspondence, grants, manuscripts, reports, and other material. Assembles attachments and corresponding material. 4. Reviews outgoing material for completeness, attachments, dates, and signatures. Composes general correspondence and written material. 5. Gathers, compiles and records data. Creates reports and summarizes findings. Assembles and compiles material for grant, contract, and budget preparation. 6. Monitors expenditures and reconciles financial statements. Coordinates travel arrangements. Establishes and maintains filing systems. Sorts screens and distributes mail. Completes forms. 7. Orders and maintains inventory of supplies. Photocopies material. Oversees and instructs support staff. Performs additional functions incidental to office activities. 8. May perform other duties as assigned.
Required Skill/ability 3: Strong communication skills; knowledge of spelling, punctuation, and grammar; ability to proofread correspondence; high level of accuracy. Exceptional attention to detail.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Administrative Assistant, Reunion Giving
Required Skill/ability 1: Outstanding organizational skills, ability to prioritize work to meet tight deadlines. Ability to multi-task for multiple officers while successfully handling competing priorities. Proven ability to function effectively in pressured, deadline-oriented office environment.
Required Skill/ability 4: Excellent computer skills, including knowledge of Microsoft products, proficiency in Word and Excel. Average keyboarding skills. Demonstrated proficiency with complex databases, PowerPoint and other new technology.
Required Skill/ability 2: Strong interpersonal skills and the ability to function effectively in a large office setting. Team player, ability to be flexible and cooperative. Ability to represent the Office of Development well in working collegially with peers, colleagues, and others within and outside the University.
Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.
Internal Number: 53802BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.