Coordinator for Residence Life Classification - Student Services Professional II Time base - Full-Time Equivalent Temporary/Annual Renewal based on performance and budget
This recruitment will remain open until filled.
ABOUT THE CALIFORNIA STATE UNIVERSITY MARITIME ACADEMY: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on a scenic waterfront site in Vallejo, the campus serves a student population of approximately 1100 undergraduates and 50 graduate students. The campus currently offers undergraduate degrees in Mechanical Engineering, Facilities Engineering Technology, Marine Engineering Technology, Marine Transportation, Global and Maritime Studies, and Business Administration. A master's degree in Transportation and Engineering Management is offered as well as a number of extended learning programs and courses.
Housing Management o Serve as the Coordinator for Residence Life (CRL) for up to three residence halls (including the Training Ship Golden Bear) and supervise up to 20 Residence Hall Officers, building maintenance, upkeep, and custodial services. o Assist with management of all aspects of student housing and summer conference housing; coordinate room selection process, room assignments, single room management/billing, room inspections, damage assessment and billing, check-in/check-out processes, occupancy records/reports, key control and maintain departmental budgets. o Enforce the terms and conditions of the Student Housing License Agreement, Student Handbook and all federal laws; investigate, resolve, and/or refer for adjudication student disciplinary problems. o Assist with planning, coordination and management of move-in and move-out process. o Schedule and perform room inspections and assess damage billing fees. o Assist with management of student occupancy. o Participate in Orientation sessions regarding Housing & Residential Life matters as needed. o Keep Director of Housing & Residential Life (DHRL) regularly informed of all pertinent situations. o Serve in duty rotation and respond to any campus emergencies.
Planning, Policies, Procedures, Operations o Assist with long-range planning for housing facilities and residential life programs in conjunction with university and departmental strategic plans. o Respond to daily requests for information and assistance from staff, residents and other interested parties within federal and campus regulations. o Enforce all HRL and campus policies and procedures on campus and in the residence halls. o Facilitate and schedule hall meetings as needed. o Represent HRL on campus-wide committees. o Participate in yearly departmental planning. o Recommend solutions to problems and changes in program procedures to the DHRL.
Student Development o Assist with recruiting, selecting, training and evaluating the performance of Residence Hall Officers (RHO), Living Learning Community Mentors, Student Mail Room employees, and Office Assistants. o Assist with planning, implementing and assessing summer and winter Housing Staff Trainings. o Participate in coordinating student staff recruitment and selection. - Update applications, position descriptions, contracts, and other documents as needed. o Assists with overseeing and implementing RHO programs including cultural, educational, social, etc. - Participate in and attend programs; - Create programming assignments for RHOs and maintain program calendar and reports for the HRL Department; - Identify appropriate metrics and assessment modules and assess all HRL programming; - Provide resources for programming; i.e., outside vendors, campus departments, etc.; - Provide follow-up evaluations for RHO events and programs; - Process vehicle requests for transportation to/from off-campus events; i.e., rental vans. o Supervision of RHO staff - Provide direction, leadership and assure the successful implementation of the programming model for your direct area of supervision consisting of up to 20 RHOs; - Hold one-on-one meetings, weekly staff meetings, and other meetings as necessary; - Perform and document evaluations of RHO staff; - Hold RHOs accountable for all contents of RHO position description, RHO manual, and all duties and responsibilities of the RHO position. Deliver job action notifications and continued counseling in RHO job performance issues; - Provide leadership for building RHO team for residence halls; - Ongoing review of Incident Report submission efficiency and accuracy; follow up with RHO staff as needed. o Maintain a residential climate conducive to optimum academic achievement, individual personal growth, successful group living, and contribute to campus affirmative action and diversity goals. Provide personal assistance to individual students and groups including conflict resolution and mediation; facilitate student/campus communications. o Process and forward Incident Reports to student conduct system. o Parent interactions - Respond to phone, mail, and email questions and concerns; - Interface on Admissions Days, Move-in/Move-Out Days, and Orientation. o Educate residents regarding their rights and responsibilities as a member of the campus and residential community.
The Coordinator for Residence Life is required to live on campus. A furnished, on-campus apartment and meal plan (when Dining Services are open during academic year) is provided. Up to five Residence Life professional staff will share 24-hour on-call duties; however, actual working time is varied. Each year the incumbent will be required to work a variety of shifts that may include working days, evenings, weekends and holidays. A valid California Driver's License, CPR and First Aid certificates must be acquired within six months of hire and maintained thereafter.
A background check (including criminal records check and fingerprinting) must be satisfactorily completed before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
In addition to working in a typical office environment, the Coordinator for Residence Life supervises, works, and may live in a 3-story residence hall that has no elevator and must be able to coordinate emergency evacuation procedures as required. The CRL may also work on the T.S. Golden Bear and must be able to climb many stair towers on a daily basis. The on-campus work environment is non-air conditioned.
The incumbent may be required to provide Coordinator for Residence Life support for up to four months with Summer Conference Housing and/or on the annual training cruise for 30 to 60 days. Incumbent will be subject to an annual cruise physical and drug screening prior to participation. In addition, incumbent must have or be able to obtain a U.S. Passport to participate in the training cruise.
The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.
KNOWLEDGE, SKILLS AND ABILITIES:
Working knowledge of the practices, procedures and activities of the program to which assigned.
General knowledge of the methods and problems of organizational and program management.
General knowledge of research and interview techniques; and of the principles of individual and group behavior.
Ability to interpret and apply program rules and regulations.
Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements.
Ability to obtain factual and interpretative information through interviews.
Ability to reason logically, collect, compile, analyze and evaluate data and make verbal or written presentations based on these data.
Ability to advise students individually and in groups on routine matters where required.
Ability to recognize multicultural, multi-sexed and multiaged value systems and work accordingly.
Ability to establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts.
Ability to rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned.
Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas.
EDUCATION AND EXPERIENCE:
A Bachelor's degree in one of the following: behavioral science, public or business administration or a job-related field AND two years of professional experience.
Master's Degree in College Student Personnel, Higher Education, Counseling, Management, Public Administration, Sociology or other related field is strongly preferred and may be substituted for one year of professional experience.
Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities may be substituted for the required education on a year for year basis.
A valid California Driver's License, CPR and First Aid certificates must be acquired within six months of hire and maintained thereafter.
Previous experience with collegiate room assignment software programs such as StarRez, eRezLife, OrgSync, Adirondack, etc.
Previous experience with PeopleSoft or Banner systems.
An understanding of student development, staff development, leadership development, and multicultural issues.
Working knowledge of management techniques and personnel practices.
Strong interpersonal and communication skills, including the experience of working with a culturally and ethnically diverse student population.
An understanding of how the areas of leadership development, food service, technology, facilities management and judicial affairs affect housing & residence life.
Solid administrative and organizational skills including the ability to effectively utilize computer hardware and software tools such as Microsoft Word, Excel, Outlook, Access, PeopleSoft and Blackboard.
Ability to work in a highly collaborative environment and develop effective relationships within the division of Student Affairs, and with key stakeholders external to the division.
The ability to make reasoned and balanced decisions in moderately complex situations.
Effective interpersonal and communication skills.
A team player with the willingness to take initiative on new projects and embrace changes.
SALARY RANGE: $3,935 - $5,595 per month. Anticipated hiring salary expected to be at or near the beginning of the range.
APPLICATION PROCESS: Interested parties must submit the Cal Maritime Employment Application, a cover letter and resume. Apply on-line at http://www.csum.edu/web/hr/careers. Based upon a review of applications and accompanying documents, only those persons whose qualifications best match job requirements will be interviewed. Applicants selected for an interview will be notified of interview appointments by telephone or email.
BENEFITS: The California State University Maritime Academy offers a premium benefit package for qualifying positions that includes outstanding vacation, health, and dental plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year.
ELIGIBILITY TO WORK: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire.
Equal Opportunity Employer/Minorities/Females/Veterans/Individuals with a Disability
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Located in Vallejo, California, The California Maritime Academy (Cal Maritime) is a unique and specialized campus of the 23-campus California State University (CSU) system. We are one of only seven degree-granting maritime academies in the United States ? and the only one on the West Coast.