The Management Assistant II provides administrative support, coordinating all administrative activities of the Volunteer Services office. Provides customer service to people who call or visit the volunteer office, problem solves as necessary and communicates effectively with the public, medical center staff and the volunteer population. Responsible for daily management of volunteer files, communication with office staff regarding files and with Employee Health Services and volunteers as needed. Hard-copy file management, as well as file management in database. Exercises knowledge of Microsoft Office and will also use bespoke database. Composes correspondence as needed and handles large volumes of paperwork. Provides assistance during the absence of other Volunteer Services personnel to ensure the smooth operation of the office and volunteer programs.
Organizes and prioritizes work, establishing procedures and systems and ensuring the orderly and timely flow of business through the office.
Coordinates the clerical and administrative workflows throughout the office.
Maintains the department/unit's calendar, schedules appointments and meetings (coordinating meeting rooms, contacting attendees, ensuring that the required informational materials and equipment are provided), and makes travel arrangements for staff.
Establishes and maintains electronic and hard-copy filing systems for the department/unit.
Screen and prioritize routine and non-routine phone calls and routes inquiries to other levels as appropriate.
Composes meeting minutes and routine business correspondence.
May prepare financial, business, or related reports, involving simple mathematical calculations and formatting; pulling from files, the HR/Payroll system, and other internal databases.
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research... and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major teaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.