Job no: 493067 Work type: Staff Full-time Department: Registrar Location: Wilf Campus, 500 West 185th Street, NY, NY, Beren Campus, 245 Lexington Avenue, NY, NY, Resnick Campus, 1165 Morris Park Avenue, Bronx, NY Categories: Academic Administration, Administrative Support, Clerical
Position Summary: The Associate Registrar assists in managing all functions associated with student academic records, including student registration and record keeping, degree audit and conferral, ensuring the integrity and confidentiality of student and institutional records, compliance with all relevant state and federal laws and regulations, and reporting to relevant institutional stakeholders. The Associate Registrar works closely with the University Registrar, deans and program directors to implement academic planning and policy. The position will split time between the Ferkauf campus in the Bronx and the Beren campus in Midtown. Travel to the Wilf campus in Washington Heights will be required as well.
Position Responsibilities: Records
Responsible for maintenance and security of all student academic records, particularly for the Ferkauf Graduate School of Psychology and the Katz School (additional programs may be added). Administers processes and procedures for student records management, archiving, and destruction, in collaboration with the University Registrar and in compliance with all relevant regulations, policies, and standards for the maintenance, handling, and disposition of student and institutional records
Oversees all Registrar services for students and faculty, including but not limited to schedule creation and maintenance, student registration, transcript processing, grade processing, transfer credit evaluation, graduation audits and conferral
Manages compilation, recording, verification, and dissemination of all data related to student enrollment, curriculum, academic progress, grades to relevant constituencies within the University and state and federal accreditation agencies
Collaborates with the Dean to establish and disseminate the academic calendar, create and update all registration materials, coordinate class schedules, optimize room assignments, and ensure that all relevant IT systems (e.g. Banner, Canvas) reflect the calendar and schedule
Establishes schedule and timeline for student registration for fall, winter, spring, and summer semesters, manages online student registration process, including periodic student communication, deadline enforcement, and registration changes
Acts as a liaison to other institution partners to facilitate cross-listing and registration of jointly offered courses
Office of the Registrar management
Supervises office personnel, including one clerical position. This will include allocating work, training, promoting, and enforcing internal procedures and controls, and evaluating performance
Implements technological improvements and updates, designs and optimizes Registrar's office functions in light of technological developments in coordination with the University Registrar
Participates in the development of University policies and procedures regarding student records and registration and works with the Dean to update the academic catalog yearly
Engages in professional development opportunities as a representative of YU, including keeping up to date with federal and state educational policy requirements regarding enrollment and recordkeeping
Candidates should possess at least5 years of experience in a college or university administration setting, preference in a Registrar's Office. Experience in academic records management, curriculum administration, and student services preferred. Knowledge of FERPA and other relevant federal and state laws is preferred
Skills & Competencies:
Ability to collaborate effectively with both university and school administrators
Ability to provide excellent customer service
Ability to maintain a high level of discretion and confidentiality
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
Excellent written and oral communications skills, strong attention to detail to ensure accuracy, strong analytic and problem solving skills, ability to multi-task, effectively prioritize work, and adjust to changing workloads and deadlines
Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures
Ability to foster a cooperative work environment, including employee development and performance management skills
Proficiency in the use of Microsoft Excel and Word required; skill in the use of computerized student information systems, such as Banner, strongly preferred
About Us: Founded in 1886, Yeshiva University (YU) has a strong tradition of combining Jewish scholarship with academic excellence and achievement in the liberal arts, sciences, medicine, law, business, social work, Jewish studies, education, psychology, and more.
We are a leading global educational institution that employs 2,000 people across our various campus locations -- Wilf Campus, Beren Campus, Brookdale Center, Resnick Campus in the Bronx, the Gruss Institute in Jerusalem, the Boys High School in Manhattan and the Girls High School in Queens. From the distinguished faculty who teach here, to the dedicated staff, we work to fulfill our mission through all that we teach, by all that we do and for all those we serve. We seek to attract and retain engaged and committed individuals who contribute to an exciting working environment, where there is a sense of community and belonging, balanced with a significant cross section of people from diverse backgrounds working and studying together.
The University offers an excellent compensation package, and a broad range of employee benefit plans, including immediate participation in the University's retirement plan. Staff members are typically eligible for four weeks paid vacation each year and have access to a shuttle to nearby subway locations.
Equal Employment Opportunity: Yeshiva University is an equal opportunity employer committed to hiring minorities, women, individuals with disabilities and protected veterans.
Yeshiva University has been transforming lives for more than a century. Nowhere but here can students have a personal, small college experience while benefitting from the academic rigor of a top ranked research university. Since its inception YU has been dedicated to melding the ancient traditions of Jewish law and life with the heritage of Western civilization, and each year we celebrate as future leaders make YU their home. Yeshiva University is an equal opportunity employer committed to hiring minorities, women, individuals with disabilities and protected veterans.