Classified Title: Accounting Specialist Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $17.25 to $23.72 per hour Employee group: Full Time Schedule: M-F / 8:30-5pm Exempt Status: Non-Exempt Location: 01-MD:Homewood Campus Department name: 60001651-Accounting Staff Personnel area: Homewood Student Affairs
Assist the Financial Analyst with the daily administrative and financial operations for the department of Housing and Dining Services. Coordinate and process accounts receivable and payable, purchasing, and weekly payroll for students and bargaining unit employees. Responsible for maintaining electronic records and paper source documents for budgets and purchasing transactions, internal allocations and weekly payroll and personnel documents. Review, correct and process revenue and expenditure transactions, prepare and approve purchase orders and on-line payment in SAP, and review, allocate and approve P-card transactions for sub units (Maintenance, Dining, Conference Services, Housing Operations). Communicate routinely with Controllers Office (Accounts Payable, Cash Accounting, Purchasing) and HR Shared Services, Student Accounts Office, supervisors and managers. Provide exceptional customer service to students and parents - - explain room and board charges and fees, eligibility, lease terms, dining plan options and requirements and communicate policies and procedures. Resolve payment and purchasing issues with external vendors and suppliers.
Process weekly student payroll in SAP, including processing corrections, new hire ISR’s and reviewing payroll with students and answering questions.
Review and approve weekly bargaining union payroll using JHHS Kronos system. Review payroll data with supervisors and managers to ensure compliance with payroll policies and procedures and union contract (holiday pay, temporary status, short term disability etc.) and ensure that weekly payroll data is coded correctly generating accurate paychecks.
Process ISR’s in SAP to maintain accurate payroll records (hire and change personal, position, salary data etc.) Maintain personnel/payroll files for weekly employees, facilitate FMLA documents as necessary.
Reconcile monthly revenues and expenses for maintenance, capital, dining and operations budgets and maintain all supporting documentation. Process accounting transactions to correct revenue and expenses against budgets.
Administer department P-Card program for Maintenance, Conference Services, Housing departments. Allocate expenses against budgets, approve transactions, review and research documentation, default transactions and process expense transfers.
Pro rate, process and reconcile accounts receivable billable charges to students for housing and dining costs, damages and service fees. Submit electronic billing files to the Students Accounts Office.
Process refunds to students as necessary.
Process and reconcile deposits of dining and vending commissions, rental payments and lease deposits. Generate reports in SAP BW to review and research revenue and expense data, and in the Black Board Reporting System to review student dining usage, prorate and adjust student dining privileges, compile usage reports by dining plan type, location, meal categories etc. and to verify weekly payments to dining contractor.
Prepare purchase requests for supplies and equipment and process travel advances and reimbursements, on-line payments and maintain department office equipment in good working order for staff and schedule repairs as needed.
Review, verify and process internal JHU and JHHS transactions for purchases made by University departments at Barnes and Nobel Bookstore and process on-line payments to reimburse the bookstore.
Assist the Financial Analyst with projects as needed, including gathering, interpreting and researching revenue and expense data and format data in Excel for first drafts and perform other duties as required.
Administer department petty cash funds (review receipts, process reimbursements, replenish funds).
Orient and communicate changes of administrative procedures as necessary to support staff in sub-units and provide one-on-one training of corresponding SAP practices as needed.
High School Diploma or GED required - college courses in business, accounting or finance preferred.
Minimum of five years of experience providing support for administrative services (purchasing, payroll, accounts receivable/payable) is required.
Proficiency using Outlook, MS Word, Excel and Access.
Excellent verbal and written communication skills required.
Demonstrate ability to work independently and on own initiative with minimal supervision.
Requires excellent interpersonal, organizational and customer service skills.
Proficiency in SAP Analysis Reporting, Purchasing, Accounts Payable/Receivable, Travel and Staff and Student Payroll administration, including knowledge of corresponding policies, procedures and methods/systems.
Experience using Black Board Reporting system is helpful.
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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