The Executive Assistant provides administrative scheduling, planning, and support for the Chief Enrollment & Success Officer. The successful candidate will be responsible for heavy calendar management, travel and meeting logistics, and reconciliation of expenses. The EA will perform a variety of administrative projects that include planning and coordination, and other special activities related to the work of Enrollment & Success.
This position involves the management of confidential information, and requires a high level of discretion and professionalism. The EA will possess interpersonal skills necessary to successfully engage, collaborate and communicate with colleagues across all levels of the university and external partners while maintaining composure, diplomacy and a student-centered focus.
Responsibilities ●Manage highly confidential information with discretion; including (but not limited to) meeting materials, calendars and itineraries, and emails for the Chief Enrollment & Success Officer, as well as sensitive office or university communications and budget-‐related documents. ●Develop and implement short-‐ and long-‐term schedules for the Chief Enrollment & Success Officer, and other office leadership; Coordinate with university offices, faculty, students, and external parties to maximize an efficient and effective day-‐to-‐day plan that works toward meeting the university's overall enrollment and student success objectives. ●Develop, organize, and manage the process and content for new and standing meetings. ●Coordinate daily operational, travel, meeting, and event logistical planning. ●Support the procurement and expense reporting process for Enrollment & Success operational, travel, meeting, and event-‐related expenses. ●Maintain a flexible approach in day-‐to-‐day operations to shift focus and support efforts as needed. ●Additional duties as necessary
●3-5 years of professional work experience in an administrative setting, including experience with travel logistics, calendar/scheduling and meeting management ●Extremely high level of professionalism, confidentiality, and attention to detail ●High level of comfort working with large teams in a fast-‐paced cross-‐functional office environment ●Superior interpersonal, oral and written communication skills ●Excellent research skills ●Strong proficiency in Microsoft Office applications, including MS Word and Excel ●Familiarity with various forms of basic technological tools and systems ●Experience with Google apps a plus ●Experience working in a higher education environment preferred, but not required ●Bachelor's degree required
Internal Number: 17030
About The New School
The New School, a leading university in downtown New York City, offers degree and nondegree academic programs in design, the social sciences, the liberal arts, management, the arts, and media. Students benefit from small classes, superior resources, and renowned faculty members who practice what they teach. Continuing education courses and public programs place the university at the center of New York’s cultural and intellectual life.