On a term basis, plans the course scheduling activities to include 1) Dissemination of information to faculty, academic leadership, and appropriate staff; 2) Identification and scheduling of personnel to assist in process; 3) Training and supervision of personnel who assist in process; 4) Supervises scheduling, waitlists, and course update/add/remove processes; 5) Monitors and maintains accuracy of scheduling data including production, collection and processing related reports; 6) Evaluates informational and operational needs.
Responsible for the development and maintenance of credit schedule building procedures. In collaboration with academic leadership (district-wide and campus), develops official scheduling policies.
Represents the scheduling unit at meetings with deans, academic departments, faculty, administrative offices, parents and student groups.
Provides leadership and direction for the development of each term course schedule. Participate on the academic calendar committee.
Responsible for knowledge of federal regulations with regard to student privacy and FERPA regulations.
Uphold STLCC board policies and administrative procedures. Work closely with the Registrar and relevant constituents to author policy and procedure recommendations.
Routinely communicates with schedule builders with regard to his/her duties pertaining to the production of the schedule. Actively engages in the operational work as warranted.
Composes and distributes regular communication to all system users regarding production schedule, maintenance deadlines and error reporting.
Performs systems maintenance and troubleshoots issues as warranted. Collaborates with department IT resources.
Organize and facilitate workshops with departmental administrators to update and train on new policies, procedures or technical applications pertinent to course and classroom scheduling.
Event Management System (EMS) liaison; identify impacts of classroom usage, availability, including proffering alternative utilization models; devises creative solutions to maximize classroom space utilization with regard to scheduling.
Maintain collaborative, productive, and collegial relationships with campus departments and personnel. Communicate accurate academic information to students, faculty, deans, directors and department chairpersons; Work closely with academic departments to ensure processes and systems are maintained, updated, and upgraded as necessary.
Provide Registrar with timely and accurate documentation, information, and status reports on a regular basis.
Coordinates development and distribution of final examination schedule.
Other duties as assigned.
Bachelor's degree in education, business, or technology-related field. Minimum of 5 years of progressively responsible experience in a higher education setting, pertinent experience with student records and specifically, course scheduling. Ability to demonstrate collaborative faculty relationships.
St. Louis Community College is the largest community college system in Missouri and the second largest institution of higher education in the state with current credit enrollment each semester of almost 30,000 students. The College is accredited by the North Central Association/Higher Learning Commission. The College includes four campuses, three education centers and district administrative offices enrolling 20,000 students. We offer 15 college-transfer and 90-plus career programs in the areas of art and design, business, civil and community service, engineering and technology, health and office professions; plus continuing education, developmental, and business/industrial training programs. The College employs 1,400+ full-time faculty and staff and 2,300+ part-time faculty and staff