The Department Assistant – Front Desk will provide administrative and reception support to the Irvine Rinker Campus. The position is a non-exempt staff assignment and reports to the Administrative Operations Director of the School of Pharmacy.
Bachelor's degree or equivalent education or experience related to the duties and responsibilities.
A minimum of two years demonstrated professional administrative support experience.
Experience carrying out duties when faced with interruptions, distractions and a fluctuating workload.
Proven ability to understand and handle political and practical ramifications of confidential data and respond with tact and diplomacy.
Ability to pay meticulous attention to detail.
Computer skills to use word processing, spreadsheet, presentation, internet and electronic mail preferably of Microsoft Office applications.
Strong oral communication skills to convey accurate information in a tactful and diplomatic manner.
Excellent telephone etiquette skills and the ability to direct calls, give information, and take accurate and detailed messages.
Strong written communication skills to prepare clear, concise, and grammatically correct business correspondence, including solid editing and proofreading skills.
Proven skills to organize, coordinate and execute logistics for calendaring, meetings and special events, including publications, media services and catering.
Strong customer service and interpersonal skills, including the ability to foster effective relationships and work with a diverse group of individuals from within and outside the University community.
Problem solving skills, including the ability to formulate and communicate logical conclusions and recommendations.
Strong commitment to teamwork.
Working knowledge of University policies and procedures that pertain to the duties of this position.
Experience providing administrative support in a university setting.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.
The offer of employment for the final candidate is contingent upon satisfactory completion of and outcomes of a criminal background screening, and upon the acceptance of and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Internal Number: 17351
About Chapman University
Chapman University is one of California's oldest and most respected private universities, offering distinguished undergraduate and graduate degrees in the context of a liberal arts and sciences university. For more than 150 years, Chapman University has served as a symbol of educational access and excellence in the state of California. Founded as Hesperian College in 1861 in Woodland, California by members of the Christian Church (Disciples of Christ), we admitted men and women and people of color from our earliest days. Endowed by the Valencia orange magnate Charles Clarke Chapman, the institution changed its name to Chapman College in 1934, and by 1954 had moved to the former campus of Orange Union High School in Orange, California. The college again extended higher educational access when it began offering classes to military personnel at El Toro Marine Base.In 1965, Chapman took undergraduate education to the high seas when it began running World Campus Afloat, the program that would eventually become Semester at Sea, a tradition that continues at Chapman through our world-wide study abroad programs.Since our founding, Chapman has grown into a highly regarded university that at...tracts high-achieving undergraduate and graduate students from all over the United States, and more than 60 nations around the world.Our mission statement: To provide personalized education of distinction that leads to inquiring, ethical and productive lives as global citizens.