Work Schedule: Monday through Friday, 8:00 AM- 5:00 PM with occasional nights and weekends as needed.
Position Summary: Incumbents in positions at this level perform the full range of work related to program and policy research, analysis, development, evaluation, and/or operational and fiscal analysis related to an administrative specialty. Work requires applying a theoretical knowledge base to develop recommendations and conclusions. Incumbents often serve as program administrators.
Responsible for transfer of appropriate funds across the division to colleges and other units within the division. Works collaboratively with the central budget office, and the various college and departmental budget offices for the transfer of these funds. Responsible for the review of all Division budget transfers prior to submittal to the Budget Office.
Responsible for annual maximum overload calendar. Serves as the primary contact for workload database.
Reviews all staff personnel requisitions in Neogov to ensure division rules and guidelines are followed prior to submission for Provost approval.
Prepares monthly budgetary reports for various types of funds, and researches and prepares budgetary reports for specific issues addressed throughout the fiscal year.
Maintain and update of the annual division budget plan, and the budget request process.
Assists non-college budget contacts with budget planning and oversight.
Maintains the DACS system for academic affairs division.
Maintains the property inventory for academic affairs non-college offices.
Academic affairs division contact for the cost recovery plan.
Assists the Director with division space planning.
Responsible for updates to the Academic Affairs Budget office website.
Participates in monthly AA/S meeting, FACT meeting, and meetings with non-college budget contacts.
Other duties as assigned by the Academic Affairs Budget Office Director
A bachelor's degree or equivalent is required. Major coursework in Business Administration, Public Administration, Accounting, Finance, or a closely related field is preferred.
A minimum of three (3) experience in an academic institution performing primarily finance, budget, administrative and/or personnel work is required. Five (5) years of experience is preferred.
Proficient in the use of PSHR for processing of faculty additional work. Knowledgeable of the rules and guidelines regarding the processing of faculty additional work.
Proficient in the use of Neogov. Knowledgeable of the division rules and guidelines for processing of Neogov requisitions.
Proficient in the use of CFS/DW and Excel to research, analyze and evaluate budgetary items for the Division of Academic Affairs.
Knowledgeable of all funds used in the Division including the appropriate use of each type of fund.
Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures.
Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
Ability to organize and plan work and projects including handling multiple priorities.
Ability to make independent decisions and exercise sound judgment.
Ability to compile, write, and present reports related to program or administrative specialty.
Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
Working knowledge of operational and fiscal analysis and techniques.
Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
Ability to train others on new skills and procedures and provide lead work direction.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.